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So if your looukup range is in A1:D20 and your first SMALL formula is in cell E5 then you will write ROW()-4 at the end. Why did I put Row()-2?Well I placed it in a cell which is in the 3 rd row and as a rule the first instance of the formula you write, you want the Row()-x to equal 1 (assuming your lookup range starts from row 1). This creates a rank think of it as 1 st occurrence, 2 nd occurrence…as you are dragging the formula down. I just want to bring your attention to the last part of our SMALL formula, in this case ROW()-2. How far do we drag it down? It doesn’t matter too much but enough to capture the likely number of multiple occurrences. Now we drag this formula down so we end up with another list since our need to find multiple occurrences will necessitate creating another shorter subset of the main list, even if there are just two entries.
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SMALL(IF($A$1:$A$20=$E$2,ROW($A$1:$A$20)),ROW()-2)īear in mind this will give us the position numbers of the multiple occurrences in our main list. SMALL(IF(Lookup Range = Lookup Value, Row(Lookup Range),Row ()-# of rows below start row of Lookup Range)Įntered with Ctrl + Shift + Enter because it’s an Array formula To explain, let’s have a look at one of granddad’s prized pointless lists:Īll kinds of repetition of names exist here, so how, for example, can we look up the pointless things about ‘Das Hoff’?Ī typical VLOOKUP or INDEX/MATCH combo will give us the first entry (‘Talented’), but what about the rest? The following ARRAY formula will saves us: You may laugh but in the 90’s, every boy only wanted two things 1) Lists of pointless data and 2) To be as bad ass as this guy:Īll good but how best to deal with multiple occurrences? Well, it broadly involves a cunning collusion of SMALL, LARGE, IF and our good friend the Array formula. My journey continued, when just a few years later my grandfather handed me down a precious family heirloom: A few columns of meaningless data that I could take away and analyze in Excel. Needless to say: MIND() = BLOWN().Īnd thus begun one boy’s journey into understanding the phenomenon of Multiple Occurrences.
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No, much bigger: Two Undertakers show up at WWE Summerslam for an epic battle. Football World Cup? Russia and China de-targeting nuclear weapons against each other? Anniversary of the Woodstock festival? The objective is to find the unique occurrences in the list, meaning listing all values but only once, and also to have Excel count occurrences.Īs explained above, we have two solutions, which are to use a pivot table count unique values, and to have Excel count occurrences using standard functions.īoth solutions will give us the same result.August 29, 1994. At the end, we will be able to get the percentage of address from each city for example, or to know which city is the most represented in the list, or has the least inhabitants. The column contains multiple occurrences of the city names, as it comes from a list of addresses, in which we extracted the cities.
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See below two ways to do it : use pivot table to count number of occurrences, or count how many times a value appears in a column Excel with builtin functions.įor this example, we will use a list of city names, and in Excel we will count how many times a value appears in a column. Having a list of values, and want to know how many times each unique entry is repeated ?